Consulting & engineering firms
You can name every engagement's revenue. Can you name its margin? Timix.AI prices every logged hour twice: what the client pays and what the hour costs. Partners see profit per engagement, not a spreadsheet exercise.
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Illustrative entries
01 The problem
Most firms know what they billed last month. Far fewer know which engagements made money, and which senior hours quietly sank a fixed fee.
Revenue shows up in the billing run; cost hides in salaries. Until each hour carries both a customer rate and a cost rate, engagement profitability is an end-of-quarter spreadsheet exercise, too late to change the staffing or the scope.
Utilization is the business model, but proposals, internal work, and delivery all look the same in a generic tracker. Without billable and non-billable separated — and capacity that knows who works when — the utilization number is folklore.
One client on day rates, another on a fixed-fee deliverable, a retainer on top. Tools that model one billing type force the others into workarounds, and the workarounds hide exactly the overruns you needed to see.
02 How Timix.AI fits
Every entry is priced twice and rolled up four levels, so "how is the engagement doing?" has an answer before the quarter closes.
Every entry computes revenue from the customer rate and cost from the consultant's cost rate. Profit and margin roll up subtask → task → engagement → client → firm, surfaced in Revenue Analysis, Project Analysis, and Budget vs Actual reports.
Cost rates are effective-dated — margin history stays correct as salaries change.
Client → engagement → workstream → deliverable: the Customer → Project → Task → SubTask hierarchy carries billing type, rates, and budget at each level. T&M, Fixed Price, and Overhead coexist in one tree, each computed correctly.
3 billing types per tree — T&M, Fixed Price, OVH — with inheritance and per-level overrides.
Fixed or hour-cap budgets with soft and hard limits and configurable alert thresholds, with budget health computed from live hours. The dashboard — or a question to Timix.AI — tells you which engagements are heading over.
"Which projects are over budget?" is a chat question, not a report-building session.
Per-person work schedules cover days, hours, and start and end times; per-organization national-holiday profiles are generated from country and year. Utilization targets already know about the long weekend, in every country your team works.
Holidays count as non-working or reduced-hours days in capacity and utilization.
On the reports tab
Built-in report pages ship with every workspace. These are the ones this team reaches for — each one exports to PDF or CSV, billing-ready.
By role
Owner, Admin, Finance, Manager, Member, Viewer — six roles, scoped so each person sees exactly what they should.
Partners and practice leads see profit and margin per engagement and per client roll up across the firm, set customer and effective-dated cost rates, and read Revenue Analysis to decide what to reprice or restaff.
Engagement leads own the budget: they watch live burn against the T&M cap or fixed fee, approve or reject submitted hours with a reason, and clear the Pending Approvals queue before the billing run.
Consultants log against the engagement tree with favorites and a persistent timer; Viewers — a client sponsor or an auditor — get a read-only window on agreed reports without touching rates or entries.
03 Try it on your numbers
Create a workspace, bulk-import clients and projects from CSV, set customer and cost rates, and read margin per engagement on your own numbers, not ours. The trial is full access: every feature, every report.
90-day free trial, full access, no credit card.
Prefer to look around before creating anything? Live, pre-seeded demo workspaces are open to everyone. The IT-services organization shows the same engagement mechanics on realistic data. Open the IT-services demo
04 FAQ
Yes — that's the core design. Every hour carries the customer rate and the consultant's cost rate; revenue, cost, profit, and margin roll up from subtask to engagement to client to firm. Revenue Analysis, Project Analysis, and Budget vs Actual reports come built in.
Both, plus internal work. Billing types — Time & Materials, Fixed Price, and Overhead — are set per Project, Task, or SubTask and inherit down the tree, so a day-rate engagement and a fixed-fee deliverable for the same client each compute correctly.
Yes — one Timix.AI login can belong to multiple organizations, each with its own role, rates, and fully isolated data. Switching takes one click, and nothing slips between clients.
From each person's work schedule — working days, hours, start and end times, assignable via reusable profiles — adjusted by your organization's national-holiday profiles. A four-day week in France and a full week in New York each get the right denominator.
Yes. A funded study models as a fixed-fee engagement with its own hour-cap budget and threshold alerts; principal-investigator and analyst time each carry a cost rate, so you can watch a study's burn against its funding line before it runs past the award, not after.
Ready when you are
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